How are hard copy FLY medical records marked?

• A. R&S blocks are covered with red marker or red tape and the FLY label is placed on the front.
• B. Only stamp FLY on the back cover.
• C. R&S blocks are covered with a black marker or black tape, and the FLY label is stamped or labeled in 2" black capital letters on the left front.
• D. Do not mark the R&S blocks at all.

Answer: (C)

The key idea is protecting privacy while making the hard-copy FLY medical records easy to identify and retrieve. The correct approach is to cover the R&S blocks with a black marker or black tape to obscure the contents, and to stamp or label the FLY designation in 2-inch black capital letters on the left front of the file. This standard placement and size ensure the file is quickly recognized as a FLY record, while the blackout covers keep sensitive information hidden during storage or transit. The black-on-black labeling and left-front position also help keep the file consistent in appearance across different stacks or filing systems, reducing the chance of exposing data or misfiling. Using a different color or placing the label only on the back would fail to provide immediate visibility or adequate privacy, and not marking the blocks at all would leave the file unidentifiable and unprotected.